NYS Mental Retardation / Developmental Disabilities Nurses Association Conferences

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Exhibitor Policies

Only exhibits relating to nursing or medical care of clients with mental retardation or developmental disabilities and those relative to general nursing practice are allowed. The NYS MR/DD Nurses Association Conference Planning Committee determines eligibility of any company or product for exhibit if there is a question regarding the appropriateness.

Subletting space is not permitted. Two or more firms may not exhibit in a single space unless arrangements are made in advance with the conference planner.

All exhibit material must conform to fire regulations and electrical codes of the exhibit hall.

Exhibitors with audible electric devices, sound motion pictures, or other exhibits or devices which might prove objectionable to other exhibitors may be required to accept booth assignments that diminish reasonable objections.

This is a smoke free conference.

Exhibitors will be responsible for any damages to hotel property.

The NYS MR/DD Nurses Association, its officers and members, and/or R&R Healthcare Education Consultants, LLC shall not be responsible for any loss or damage to property or injury that may occur to the exhibitor’s employees from any cause whatsoever, prior, during, or subsequent to the period covered by the exhibit. The exhibitor expressly releases NYS MR/DD Nurses Association, its officers and members, and/or R&R Healthcare Education Consultants, LLC from and agrees to indemnify same, against any and all claims for such loss, damages, or injury.

The conference and associated exhibit hours may be cancelled by NYS MR/DD Nurses Association without notice. In the event of such cancellation, the exhibitor fee shall be refunded.

Any exhibitor wishing to ship materials in advance of the conference should make arrangements directly with the conference hotel. NYS MR/DD Nurses Association, its officers and members, and/or R&R Healthcare Education Consultants, LLC is not responsible for any such arrangements.